St Mary's Church, Cogges
Annual Report
and
Financial Statements
of the
Parochial Church Council
for the year ended
31 December 2009
Cogges Parochial Church Council
registered with the Charity Commission as
"The Parochial Church Council of the Ecclesiastical Parish of St Mary Cogges"
with charity number 1129824
Parish Church:
St. Mary's Church, Cogges
in the Deanery of Witney, Archdeaconry and Diocese of Oxford
Address:
Cogges Parish Office
Cogges Church Centre, Church Lane
Witney, Oxon. OX28 3LA
01993 779613
Email: office@coggesparish.com
Web site: coggesparish.com
Incumbent:
The Revd Andrew J Sweeney
Cogges Priory, Church Lane,
Witney, Oxon. OX28 3LA
Bankers:
CAF Bank Ltd HSBC Ltd
Kingshill, West Malling, 24 Market Square,
Kent. ME19 4TA Witney, Oxon. OX8 7BG
Independent examiner:
A J Carter & Co
22b High Street
Witney, Oxon. OX28 6RB
This is the form of annual report and financial statements required
by the Charities Act 1993 and the Church Accounting Regulations
2006 together with the Statement of Recommended Practice 2005
published by the Charity Commission. It covers the PCC's
financial year, January to December 2009.
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COGGES PAROCHIAL CHURCH COUNCIL
ANNUAL REPORT FOR 2009
Background
Cogges PCC has the responsibility of co-operating with the vicar, the Rev Andrew
Sweeney, in promoting in the ecclesiastical parish the whole mission of the Church,
pastoral, evangelistic, social and ecumenical. It also has maintenance
responsibilities for the parish church, St Mary's, and for the Cogges Church Centre.
The PCC is registered as the charity "The Parochial Church Council of the
Ecclesiastical Parish of St Mary Cogges" with charity number 1129824.
Membership
Members of the PCC are either ex-officio or elected by the Annual Parochial Church
Meeting (APCM) in accordance with the Church Representation Rules. During the
year, the following served as members of the PCC:
Members ex-officio
Rev Andrew Sweeney (Incumbent & Chairman), Rev Andrew Pritchard1 (Curate),
Rev Miriam Keen (Associate Minister), Rev Penny Joyce2 (Associate Minister),
Rev Tim Edge (Non-stipendiary Minister); Mr Colin Johnson and Mr David
Lockwood (Churchwardens); Mr Nick Pike, Mr David Smith and Mr Richard Young
(Licensed Lay Ministers); Mrs Barbara Eaton, Mr Nathaniel Miles and Mrs Judy
Poole (Representatives on the Deanery Synod).
Elected members
Mrs Jenny Allen3, Miss Jackie Archer3, Mrs Tessa Cox, Mrs Gill Curwood,
Mr Malcolm Harper (PCC Secretary), Mr Keith Harwood (PCC Treasurer),
Mrs Valerie Hill3, Mrs Ali Laithwaite4, Mr Harvey Leach (PCC Vice Chairman),
Mrs Heather McCulloch4, Mr Allen Moxham, Mrs Libby Osborne, Mr Gareth
Regan4, Mr Anthony Sayles, Mr Stephen Smith, Mr Gordon Spankie, Mrs Hilary
Warner and Mr Nigel Williams.
1
From July 2009; 2 Until April 2009; 3 Until APCM (April 2009); 4 From APCM.
Church attendance
There were 218 people on the Church Electoral Roll at the 2009 APCM, including 99
who were not resident in the parish. The previous Roll contained 189 names. The
average Sunday attendance at St Mary's Church was 23 at the early communion
services, 180 at baptism and thanksgiving services, 148 at joint benefice services
and 133 at other main morning services, 138 at the confirmation service, 26 at the
monthly evening celebration services, 19 at the quarterly healing services, 77 at the
service to welcome the new curate and 12 at most other evening services. These
figures may include some people attending more than one service. Attendance at
festival services was 228 at the Easter Sunday family communion, 155 at the
Christingle service, 201 at the crib service, 83 at the carol service, 96 at the first
communion of Christmas and 200 at the Christmas Day family service.
Committees
The Standing Committee is required to exist by the Church Representation Rules. It
consisted of the vicar and curate, the churchwardens, the PCC vice-chairman, the
PCC secretary, the PCC treasurer and two elected members: Mrs Judy Poole and
Mrs Barbara Eaton. The Standing Committee has power to transact the business of
the PCC between its meetings, subject to any directions given by Council. Its main
activity is to set the agenda for PCC meetings, and to ensure any necessary
preparation for the meetings is made.
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COGGES PCC: ANNUAL REPORT FOR 2009
The Ministry Group consists of those with the Bishop's license to minister in the
parish (the clergy and Licensed Lay Ministers) and others at the invitation of the
vicar, and shares with the vicar his pastoral responsibilities.
The Church Centre Management Committee was set up by the PCC to oversee
the management of the Cogges Church Centre.
The Benefice Child Protection Committee was set up by the PCC (with South
Leigh PCC) to oversee all aspects of child protection within the benefice.
The Missionary Team was set up by the PCC to advise it on support of those
engaged in mission at home and overseas.
Review of the year
There were five normal meetings of the PCC during the year, and there were also
five meetings of the Standing Committee. The average attendance by ex officio and
elected members at the PCC meetings was 55%.
The activities planned by the PCC complied with the Charity Commission's guidance
on public benefit, and were in general open to (and often were intended for) residents
of the parish and the wider area.
Strategy and Vision
There was a special meeting of the PCC in January with Rev Chris Neal (Director of
Mission and Community, CMS) to continue the work on "Growing as a missional
community" begun at the Parish Away Day in September 2008, followed by two joint
meetings of the PCC and Ministry Group in May. This led to a Parish Day, "Christ in
you", in St Mary's in September and further discussion at the September PCC
meeting.
Another theme discussed during the year is the vision inspired by Jane Holloway to
become a "House of Prayer" church. From this has come a weekly series of prayer
meetings (Open to God) during Lent, a monthly series (The Gathering) in the autumn
and was the key topic at the November 2009 and January 2010 PCC meetings.
Throughout the year, the PCC has been discussing whether to appoint a "youth
pastor" to lead the church's work with children and young people. An appeal within
the church for funds to support this appointment has been successful; the PCC has
agreed the job description and selection criteria, and the post has now been
advertised.
The PCC has also had brief discussions on national, diocesan and deanery papers
on vision and strategy.
Outreach and activities
Rev Penny Joyce told the PCC in January of her decision to leave Cogges on Easter
Sunday, and the PCC discussed at several meetings how to continue outreach to the
Madley Park estate. Although Jigsaw stopped meeting after Easter, it restarted
during the autumn and the PCC is still discussing the best way to continue this work.
The future of Bitesize has been discussed and the possibility of merging it with Alpha
is now being explored.
Aspects of outreach have been discussed at all the meetings of the PCC, with a
number of activities: Alpha, the Marriage Course, a summer holiday club, summer
church opening, participation in the Ride & Stride, the traditional Children's parties on
31st October, a Thanksgiving and memorial service, a various seasonal services and
activities.
4
COGGES PCC: ANNUAL REPORT FOR 2009
Other outreach activities have continued during the year, including the monthly
meetings of the Cogges Seniors Group and the Time Travellers groups, the weekly
Toddler group and a related daytime toddler friendly home group, and the monthly or
fortnightly Pastorate meetings. Cogges church members are involved in Besom,
Fairtrade and Christian Aid.
Prayer support has continued throughout the year through home groups and prayer
triplets and with a prayer meeting most weeks for Blake School (which also covers
JAM club young people and the new Christian Union at Wood Green School). The
Church's activities and members' needs are faithfully remembered in prayer at the
Thursday morning prayer group throughout the year. The monthly prayer night
restarted.
Finance
The PCC is responsible for all parish finance, and its management and control, and
has appointed a treasurer to supervise this area. The PCC considers preliminary
statements of income and expenditure three times a year, as well as approving the
annual accounts for presentation at the Annual Parochial Church Meeting.
The financial statements for 2009 show a 2% decrease in voluntary unrestricted
income. Restricted income increased by 50%. This is due to the initial fundraising
for provision of a Youth Pastor, and the incorporation of the "Discovery Days" funds
into the balance sheet now that Rev Penny Joyce has left the project. The PCC
approved a budget for the Church Centre proposed by the management committee.
The other main financial item considered by the PCC was the distribution of grants to
charities and other causes working in mission and relief at home and overseas. The
PCC has an agreed policy to give away at least a tithe of its general fund income (in
addition to any earmarked donations). The PCC agreed to a distribution of the tithe
for 2009, with £2,690 allocated for overseas mission, £1,460 for overseas relief,
£4,100 for home mission (including £2,760 to Adventure Plus) and £2,750 for home
relief and funding. The PCC has for many years supported a minister in Burundi but
is now phasing this down and increasing funding for a medical student from Burundi.
The PCC also agreed to provide some support for two years for a member of the
church working with Operation Mobilisation. The total of earmarked donations in
2009 was £6,163 including receipts for the Parish Needs Fund and for the minister
and medical student in Burundi.
The PCC approved a revision to the local service fees and to the rents for hiring the
Church Centre. The PCC also agreed to make a voluntary contribution to the
diocese towards the rent of the curate's house.
Property
The PCC considered tenders for repairs to the church roof and lychgate and
appointed a contractor; this work has been completed. Work was also agreed on five
trees which were identified by the tree audit in autumn 2008 as priorities.
The floor in the Church Centre was stripped and revarnished.
The PCC agreed to renew for another three years the letting agreement for the use
of the Church Centre by the Cogges Under Fives Association.
The Blake Educational Trust had notified the PCC in 2008 about its plan to redevelop
the House at the church centre, which the church rents from the Trust, to provide for
a church office on the ground floor (at a commercial rent) and a separate flat on the
upper floors. The PCC decided to undertake a full review of options for the location
of the church office, and held a special meeting in May which decided to accept the
Trust's proposal. Another issue raised by the Trust concerned its plan to apply to the
Land Registry for formal title to the House, including the Church Centre garden and
5
COGGES PCC: ANNUAL REPORT FOR 2009
the church car park outside the lychgate; subsequently the Trust has agreed that it
should not claim title to the garden and that it will offer to sell most of the car park to
the PCC.
Other activities
The PCC was pleased to hear that the request for a curate to be allocated was
successful, and to welcome Rev Andrew Pritchard and his wife Fenella to the parish
in July.
The scheme for the benefice of Cogges and South Leigh and the benefice of North
Leigh to be held in plurality came into effect on 1st May.
The PCC was registered as a charity with the Charity Commission.
The PCC had a long discussion on how to encourage more involvement by church
members in the various rotas for helpers, especially for helpers at Junior Church.
The Child Protection policy was reviewed and confirmed, and approval given for a
CYFA trip. The PCC appointed Mr James Benson as a governor of the Blake
School.
The PCC received regular reports on meetings of the Deanery Synod and of
Churches Together in Witney and District. The Vicar, Curate and Associate Minister
were able to report to each PCC meeting on matters of interest or concern.
Related Trusts and Charities
Charities in the names of Henry White, William Wright, Simon Holford, Sarah
Scott Pruce, and Edward Nourse were originally grouped together as the Cogges
Ecclesiastical Charities, now in process of being wound up, and as the Cogges Non-
Ecclesiastical Charities, now reformed as the Cogges Welfare Trust and no longer
administered by the Church.
The Blake Educational Trust owns the House at Cogges Church Centre for which it
currently receives a rent of £1200pa. Its Trust Deed is being modernised and once
this is completed, the site of the new Blake School will be transferred to it. The
Trustees are the Incumbent, a Churchwarden, 2 nominated members of the PCC and
3 independent members appointed by the Trust.
Rev Andrew Sweeney (Vicar)
31st January 2010 on behalf of the PCC
6
COGGES PAROCHIAL CHURCH COUNCIL
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees are responsible for preparing the Annual Report and the financial statements
in accordance with the applicable law and United Kingdom Generally Accepted Accounting
Practice.
Charity law requires the trustees to prepare financial statements for each financial year
which give a true and fair view of the state of affairs of the charity and of the incoming
resources and application of resources of the charity for that period. In preparing these
financial statements, the trustees are required to:
· select suitable accounting policies and then apply them consistently;
· make judgements and estimates that are reasonable and prudent;
· prepare the financial statements on the going concern basis unless it is inappropriate
to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with
reasonable accuracy at any time the financial position of the charity and enable them to
ensure that the financial statements comply with the Charities Act 1993. They are also
responsible for safeguarding the assets of the charity and hence for taking reasonable
steps for the prevention and detection of fraud and other irregularities.
31st January 2010
..................................................................................... (PCC Chairman)
7
COGGES PAROCHIAL CHURCH COUNCIL
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
I report on the accounts of the Cogges Parochial Church Council for the year ended 31st
December 2009, which are set out on pages 9 to 18
Respective Responsibilities of the Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's
trustees consider that an audit is not required for this year under section 43(2) of the
Charities Act 1993 (the 1993 Act), and that an independent examination is needed.
It is my responsibility to:
· examine the accounts under section 43 of the 1993 Act;
· to follow the procedures laid down in the general directions given by the Charity
Commission under section 43(7)(b) of the 1993 Act; and
· to state whether particular matters have come to my attention.
Basis of Independent Examiner's Report
My examination was carried out in accordance with the general directions given by the
Charity Commission. An examination includes a review of the accounting records. It also
includes consideration of any unusual items or disclosures in the accounts, and seeking
explanations from you as trustees concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a true and fair view
and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that in any material respect the
requirements:
· to keep accounting records in accordance with section 41 of the 1993 Act; and
· to prepare accounts which accord with the accounting records and comply with the
accounting requirements of the 1993 Act
have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
M D A Gyde FCA DChA
A J Carter & Co
Chartered Accountants
22b High Street
Witney
Oxon
OX28 6RB
................................... 2010
8
COGGES PAROCHIAL CHURCH COUNCIL
Statement of Financial Activities
For the period from 01 January 2009 to 31 December 2009
Unrestricted Restricted Endowment Total Prior year
Note funds funds funds funds total funds
Incoming resources
Incoming resources from donors 2(a) 98,305.83 -- 110,925.19
22,832.60 121,138.43
Other voluntary incoming resources 2(a) 5.00 -- 11,146.00
12,999.10 13,004.10
Activities in furtherance of the council's objects 2(b) 8,896.14 -- 10,745.47
-- 8,896.14
Activities for generating funds 2(a) 221.31 -- --
-- 221.31
Income from investments 2(c) 147.28 -- 3,115.00
917.42 1,064.70
Other incoming resources 2(b) -- -- --
-- --
Total incoming resources 107,575.56 -- 135,931.66
36,749.12 144,324.68
Resources used
Costs of generating funds 3(a) 181.83 -- --
-- 181.83
Grants 3(b) 8,142.42 -- 21,874.10
6,162.74 14,305.16
Activities relating to the work of the Church 3(c) 77,311.76 -- 86,428.92
20,704.50 98,016.26
Church management and administration 3(d) 20,043.04 -- 18,283.70
72.24 20,115.28
Re-Ordering Expenditure 3(e) 11,314.34
( 2,820.00) ( 2,820.00)
Total resources used 105,679.05 -- 137,857.36
24,119.48 129,798.53
Net incoming / outgoing resources before transfer 1,896.51 -- ( 1,925.70)
12,629.64 14,526.15
Transfers
Gross transfers between funds - in 4,381.21 -- --
1,000.00 5,381.21
Gross transfers between funds - out ( 2,050.00) -- --
( 3,331.21) ( 5,381.21)
Net incoming / outgoing before other gains / losses 4,227.72 -- ( 1,925.70)
10,298.43 14,526.15
Other recognised gains / losses
Gains / losses on investment assets -- 1,508.90 ( 5,546.12)
-- 1,508.90
Gains on revaluation, fixed assets, charity's own use -- -- --
-- --
Net movement in funds 4,227.72 1,508.90 ( 7,471.82)
10,298.43 16,035.05
Reconciliation of funds
Total funds brought forward 28,534.06 16,168.05 105,396.98
53,223.05 97,925.16
Total funds carried forward 32,761.78 17,676.95 97,925.16
63,521.48 113,960.21
9
COGGES PAROCHIAL CHURCH COUNCIL
Balance sheet (Church of England)
As of: 31 December 2009
Total Funds Prior Year Funds
Note £ £
Fixed assets
Tangible assets 5(a) 90,504.00 92,909.00
Investments 5(b) 17,676.95 16,168.05
108,180.95 109,077.05
Current assets
Debtors 8 20,266.73 23,417.74
Cash at bank and in hand 41,542.19 35,458.73
61,808.92 58,876.47
Liabilities
Creditors: Amounts falling due in one year 9 2,529.66 13,528.36
Net current assets less current liabilities 59,279.26 45,348.11
Liabilities
Creditors: Amounts falling due after more than one year 53,500.00 56,500.00
Total assets less current liabilities 167,460.21 154,425.16
Total net assets less liabilities 113,960.21 97,925.16
Represented by
Unrestricted
Unrestricted - General fund 6 30,466.11 27,243.34
Designated
Designated - Church building fund 321.00 321.00
Designated - Church Centre fund 100.00 100.00
Designated - Church equipment fund 31.88 31.88
Designated - Evangelism fund ( 1,114.50) ( 1,531.21)
Designated - Vicars Discretionary Fund 5,225.69 2,669.05
Designated - Social Action Fund ( 1,988.50) --
Designated - Funding for minister in Burundi ( 279.90) ( 300.00)
Restricted
Restricted - Discovery Days 7(a) 7,236.21 --
Restricted - Social Action Fund 5,541.47 5,527.72
Restricted - Re-Ordering Fund ( 64,227.45) ( 72,209.25)
Restricted - Funding for minister in Burundi 880.89 ( 196.58)
Restricted - Curates Rent 84.00 84.00
Restricted - Funding for medical student in Burundi ( 1,296.31) ( 246.60)
Restricted - Youth Pastor 12,834.25 --
Restricted - Church building fund 535.35 14,661.44
Restricted - Church Centre fund 90,671.00 93,076.00
Restricted - Agency collection -- --
Restricted - Church equipment fund ( 5.73) 14.00
Restricted - Chancel repair fund 4,242.12 3,431.32
Restricted - Evangelism fund 1,500.21 3,067.60
Restricted - Vicars Discretionary Fund 5,525.47 6,013.40
10
COGGES PAROCHIAL CHURCH COUNCIL
Balance sheet (Church of England)
As of: 31 December 2009
Total Funds Prior Year Funds
£ £
Endowment
Endowment - Chancel repair fund 7(b) 17,676.95 16,168.05
Funds of the church 113,960.21 97,925.16
Approved by the Parochial Church Council on 31st January 2010 and signed on its behalf by:
Rev Andrew Sweeney (Chairman) (member)
The notes on pages 12 to 18 form part of these accounts
11
COGGES PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 31st December 2009
1. ACCOUNTING POLICIES
The financial statements have been prepared in accordance with the Church Accounting
Regulations together with applicable accounting standards and the Charities SORP.
The financial statements have been prepared under the historical cost convention except
for the valuation of investment assets, which are shown at market value.
Funds
General funds represent the funds of the PCC that are not subject to any restrictions
regarding their use and are available for application on the general purposes of the PCC.
Funds designated for a particular purpose by the PCC are also unrestricted.
The accounts include all transactions, assets and liabilities for which the PCC is
responsible in law. They do not include the accounts of informal gatherings of Church
members.
The Diocese of Oxford contributed start up funding for the Reverend Penny Joyce's
Discovery Days project. The Reverend Penny Joyce has now moved away from the
parish. The Discovery Days project funds have been incorporated into the St Mary's
balance sheet, as a grant, held in a restricted fund.
Incoming Resources
Voluntary Income
Offerings are recognised when received by or on behalf of the PCC.
Planned giving is recognised only when received.
Income tax recoverable on gift aid donations is recognised when the income is
recognised.
Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its
legal entitlement, the amount due is quantifiable and its ultimate receipt by the PCC is
reasonably certain.
Other Incoming Resources
Rental income from the letting of church premises is recognised when the rental is due.
Investment Income
Dividends and interest are accounted for when receivable.
Tax recoverable on such income is recognised in the same accounting year.
12
COGGES PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 31st December 2009 (continued)
1. ACCOUNTING POLICIES (continued)
Gains and Losses on Investments
Realised gains or losses are recognised when investments are sold.
Unrealised gains or loses are accounted for on revaluation of investments at 31st
December.
Resources Used
Grants
Grants and donations are accounted for when paid over, or when awarded if that award
creates a binding obligation to the PCC.
Church Expenditure
The parish share is accounted for when payable. Any parish share unpaid at 31st
December is provided for in these accounts as an operational (though not a legal) liability
and is shown as a creditor in the Balance Sheet.
Fixed Assets
Consecrated Land and Buildings and Movable Church Furnishings
Consecrated and beneficed property is excluded from the accounts by section 96(2)(a) of
the Charities Act 1993.
No value is placed on movable church furnishings held by the churchwardens on
special trust for the PCC and which require a faculty for disposal since the PCC
considers this to be inalienable property. All expenditure incurred during the year
on consecrated or benefice buildings and movable church furnishings, whether
maintenance or improvements, is written off as expenditure in the Statement of
Financial Activity and separately disclosed.
Freehold Land and Buildings
Land and buildings are valued at cost and depreciated on a straight line basis over 50
years.
Office Fixtures and Equipment
Fixtures and equipment used within the church premises are depreciated on a straight
line basis over 5 years. Individual items or equipment with a purchase price of £1,000 or
less are written off when the asset is acquired.
Investments
Investments are valued at market value at 31st December.
Current Assets
Amounts owing to the PCC at 31st December in respect of fees, rents or other income
are shown as debtors less provision for amounts that may prove uncollectable.
13
COGGES PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 31st December 2009 (continued)
2 Incoming Resources
Unrestr'd Designated Restricted Endowment Total Funds Total Funds
Funds Funds Funds Funds 2009 2008
£ £ £ £ £
2(a) Voluntary Income
Planned Giving:
Gift Aid Donations 59,789 - 15,364 - 75,153 66,179
Income Tax Recoverable 16,946 - 4,283 - 21,229 18,530
Other Regular Giving 12,163 - 540 - 12,703 8,364
Offerings 8,629 - 1,454 - 10,083 9,250
Reordering 1,000 - 865 - 1,865 7,742
Reordering Tax Recoverable - - 326 - 326 858
Grants 5 - 12,999 - 13,004 4,841
Legacies - - - - - 6,305
98,532 0 35,831 0 134,363 122,070
2(b) Other Incoming Resources
Church Centre Lettings 6,917 - - - 6,917 8,572
Other Income - - - - - -
Service Fees 1,979 - - - 1,979 2,173
8,896 0 0 0 8,896 10,745
2(c) Investment Income
Dividends and Interest including
any unclaimed tax 141 7 917 - 1,065 3,115
141 7 917 0 1,065 3,115
107,569 7 36,749 0 144,324 135,930
Total Incoming Resources
14
COGGES PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 31st December 2009 (continued)
3 Resources Expended
Unrestr'd Designated Restricted Endowment Total Funds Total Funds
Funds Funds Funds Funds 2009 2008
£ £ £ £ £
3(a) Cost of Generating Funds 182 - - - 182 0
182 0 0 0 182 0
3(b) Grants
Overseas Mission 3,170 494 2,353 - 6,017 5,373
Overseas Relief 424 189 2,411 - 3,024 7,127
Home Mission -1,465 2,700 - - 1,235 6,265
Home Relief 2,630 - 1,399 - 4,029 3,109
4,759 3,383 6,163 0 14,305 21,874
3(c) Church Expenditure
Ministry:
Parish Share 43,200 - - - 43,200 37,306
Clergy Housing 1,161 - - - 1,161 1,875
Clergy Costs 3,594 - 316 - 3,910 4,009
Visiting Speakers and Ministry Group 86 - - - 86 357
Church:
Running Expenses 5,735 - - - 5,735 5,816
Services 1,762 - - - 1,762 1,090
Maintenance 2,400 - 20 - 2,420 6,526
PCC Activities:
Oureach 894 - - - 894 538
Discovery Days - - 1,841 - 1,841 0
Childrens and Young Peoples Work 1,441 - 1,735 - 3,176 2,559
Pastoral Care & Prayer Ministry 198 - - - 198 170
Homegroups & Social Activities 1,969 - 225 - 2,194 2,148
PCC Expenses 650 - - - 650 1,338
Depreciation - - 2,405 - 2,405 2,404
Church Centre Running Costs 14,220 - 14,163 - 28,383 20,673
77,311 0 20,705 0 98,016 86,809
3(d) Church Management & Administration
Administrators' Salary & Expenses 13,758 - - - 13,758 11,727
Office Rent 1,200 - - - 1,200 1,200
Telephone & Postage 564 - - - 564 683
Office Supplies & Equipment 3,886 - 72 - 3,958 3,021
Professional Fees 633 - - - 633 1,540
Bank Charges 3.00 - - - 3.00 112
20,044 72 0 20,116 18,283
3(e) Reordering Expenditure
-
Reordering Expenditure - -2,820 - -2,820 11,315
0 0 -2,820 0 -2,820 11,315
102,296 3,383 24,120 0 129,799 138,281
Total Resources Expended
15
COGGES PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 31st December 2009 (continued)
4 STAFF COSTS
2009 2008
Wages and salaries £13,757 £11,727
During the year the PCC employed an administrator and an administrative assistant,
neither of whom earned £40,000 per annum or more. The clergy were reimbursed for
travelling expenses of £988 and £3,152 for other expenses. Apart from the above, no
other member received any reimbursement of expenses or remuneration. As is typical of
the average PCC substantial amounts of voluntary help have been received in all areas of
its activities. No attempt has been made to place a value on these contributions in these
accounts.
5 FIXED ASSETS FOR USE BY THE PCC
5(a) Tangible Fixed Assets Freehold
land and
buildings Equipment Total
£ £ £
GROSS BOOK VALUE
At 1st January 2009 and 31st December 2009 120,243 2,800 123,043
DEPRECIATION
At 1st January 2009 27,334 2,800 31,134
Charge for the year 2,405 0 2,405
At 31st December 2009 29,739 2,800 33,539
NET BOOK VALUE
At 31st December 2009 £90,504 £0 £90,504
At 31st December 2008 £92,909 £0 £92,909
The freehold land and buildings are valued at cost and comprise the Church Centre
located at Church Lane, Witney. This cost is being written off over 50 years.
Equipment consists of heating in the House at Cogges Church Centre (already written
off), and one ride-on mower (already written off),
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COGGES PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 31st December 2009 (continued)
5 FIXED ASSETS FOR USE BY THE PCC (continued)
5(b) Investment Assets 2009 2008
£ £
CBF Church of England Investment Fund:
1729 (2004: 1729) shares £17,677 £16,168
The historical cost of the shares at 31st December 2009 was £1,463 (2008: £1,463).
6 ANALYSIS OF NET ASSETS BY FUND
Unrestricted Designated Restricted Endowment Total
Funds Funds Funds Funds
£ £ £ £
Fixed assets 0 90,504 17,676 108,180
Current assets 32,995 2,296 26,517 61,808
Current liabilities (2,529) - - (2,529)
Long Term liabilities - (53,500) - (53,500)
FUND BALANCE £30,466 £2,296 £63,521 £17,676 £113,959
7 FUND DETAILS
2009 2008
7(a) The restricted funds comprise: £ £
Chancel Repair Fund 4,242 3,431
Church building fund 535 14,661
Church equipment fund (5) 14
Church Centre fund 90,671 93,076
Curates Rent 84 84
Evangelism fund 1,500 3,068
Social action fund 5,541 5,528
Minister in Burundi 880 (196)
Medical student in Burundi (1,296) (247)
Re-ordering Fund (64,227) (72,209)
Vicars discretionary fund 5,525 6,013
Discovery Days fund 7,236 0
Youth Pastor fund 12,834 0
£63,520 £53,223
17
COGGES PAROCHIAL CHURCH COUNCIL
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 31st December 2009 (continued)
7 FUND DETAILS (continued)
7(b) The endowment fund comprises the St Mary's Cogges Chancel Repair Fund. This
is a permanent endowment which requires income to be spent on the upkeep, repair
and insurance of the Chancel of St Mary's Church, Cogges and if there is sufficient
money remaining this may be used for the upkeep and repair of the fabric of the
remainder of the Church. It is primarily represented by Investment Assets as per
note 5(b). All but the Investment Assets, which are held as Perpetual Capital, was
spent on the repair of the Chancel Roof during 2003 but dividends and interest of
£871 have been received during the year.
8 DEBTORS
2009 2008
£ £
Gift Aid recoverable 16,039 19,388
Prepayments 3,462 2,600
Other debtors 765 1,429
£20,266 £23,417
9 LIABILITIES: AMOUNTS FALLING DUE WITHIN
ONE YEAR 2009 2008
£ £
Grants 950 9,315
Agency Collections 864 -
Other creditors 715 4,213
£2,529 £13,528
10 LIABILITIES: AMOUNTS FALLING DUE AFTER
MORE THAN ONE YEAR
2009 2008
£ £
Re-Ordering Loans £53,500 £56,500
These loans were made by members of the Parish to the church in 2006. They are due to
be fully repaid in 2012. No interest is payable.
11 CHARITABLE COMMITMENTS
The PCC is committed to support:
1) A minister in Burundi for £1,000 in 2010.
2) A medical student in Burundi for approximately £3,250 in 2010.
3) Adventure plus (Fairglade Trust) for £2,760 in 2010.
4) A church member on Logos Hope OM mission ship for £480 in 2010.
18